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Despite the growing popularity in Switzerland of instant messaging applications and other messaging alternatives such as Salesforce Chatter and Slack, e-mail remains the preferred mode of communication. Cloud hosting has not only kept e-mail relevant, it has also facilitated the development of professional hosted messaging solutions tailored to yourhosting needs and budget.
In this blog post, we'll look at the differences between the various email hosting services. Then, we'll suggest the best options to consider for your business.
Simply put, a hosted e-mail service provides you with server space to store your e-mails, and access to the domain name of your choice. When it comes to e-mailhosting, Swiss companies can choose between 3 types:
Self-hosting means storing e-mails on your own personal server.
This gives companies greater control, but is difficult to set up and maintain. To host e-mail on-site, a company needs a few basic components, including a mail transfer agent, a mail delivery agent and an IMAP and/or POP3 server. Self-hosting is also expensive. In addition to requiring a significant initial investment, self-hosted servers require administrators to perform routine maintenance. As a company grows, it will also need to purchase additional dedicated servers to scale and meet its growing needs for a hosted e-mail solution . Self-hosting is more popular among businesses, which have the resources to manage and maintain multiple mail servers.
Shared hosting refers to the bundling of website and e-mail hosting.
This option is convenient for small and medium-sized enterprises (SMEs), as the hosting provider is responsible for all server maintenance, administration, management and support. Shared hosting is also affordable. Many providers include the cost of e-mail hosting in their web hosting subscription fees.
Third-party hosting is similar to shared hosting, except that it does not include web hosting. With third-party hosting, e-mail hosting providers essentially rent their servers to companies.
This type of business e-mail service is popular for its affordability. There are many free hosted e-mailservices on the market, such as Zoho Mail and Yandex. However, these free hosting services are usually heavily laden with advertising and don't offer the extensive functionality of a paid service. Paid hosting services often come with robust feature sets, including IMAP/POP3, spam prevention, anti-virus software, unlimited aliases, online storage, e-mail backup and more. Email hosting providers also manage their own servers, including maintenance and administration, so their customers can concentrate on their core business.
There are several key factors to consider when comparing email hosting providers and services, starting with corporate security. Cyber security breaches are a reality that shared, third-party and self-hosting providers have to contend with.
However, SMEs have nothing to fear, as many business messaging services come with built-in security features, such as malware scanning and encryption. These features also offer powerful privacy protection, for added peace of mind. Any SME considering shared hosting should also invest in a service incorporating anti-phishing tools, anti-virus software and firewall protection.
Other key features and qualities companies should look for in a mail hosting provider include MAP/POP3, spam filters, custom domains, mailbox storage and 24/7 support. That's why you should consider using Microsoft Exchange.
Microsoft Exchange is a 100% IMAP-enabled email server that offers several key qualities you should look for in a provider, including anti-malware and anti-spam filters, 99.9% uptime guarantee, disaster recovery capability, Office 365 integration, offline access, 24/7 Support and EDiscovery features.
Microsoft Exchange is a mail server that runs on Windows Server operating systems. Exchange works with Web-based e-mail clients like Microsoft Outlook, which can connect to and manage e-mail from a variety of sources. In fact, Outlook is really optimized for Exchange and works better than when you use an Exchange account.
Most commonly used by Swiss companies and academic institutions, Microsoft Exchange is a highly scalable solution that can support a very large number of users, and was designed from the outset to ensure e-mail synchronization between the server and end-user clients. Exchange provides not only e-mail, but also a global address book of contacts, a calendar, meeting scheduling and task management.
If you've decided to use Microsoft Exchange, the next step is to choose a Hosted Exchange server. Hosted Exchange is a service that provides a Microsoft Exchange mailbox and available storage space via a third-party server.
The Hosted Exchange provider manages data on a cloud-based server, including sent and received mail, contacts and calendar data. An Exchange server can manage tens of thousands of e-mail accounts and data, making it the solution of choice for many corporate environments. While its power and storage space are excessive for the personal e-mail needs of most individuals, it is ideal for small and medium-sized businesses right up to the enterprise.
Hosted Exchange offers many advantages, such as automatic software updates, maintenance and technical support. There are no physical servers, and you can get a much more secure service.
To find out more about Hosted Exchange in Switzerland, click here!
