File sharing and corporate security: What you need to know

File sharing is an essential aspect of enterprise collaboration, enabling teams to work together efficiently and exchange information quickly. However, understanding the security implications of file sharing is crucial to protecting your company's sensitive data.

Table of contents

• 1. Assess the risks
• 2. Choose a secure file-sharing platform
• 3. Manage access rights
• 4. Encourage the use of strong passwords
• 5. Raise employee safety awareness
• 6. Make regular backups
• 7. Monitor file-sharing activity

1. Assess the risks :

Before choosing a file-sharing solution, assess the risks your company may face. Identify the types of sensitive data you'll be sharing, and assess the possible consequences in the event of a security breach. This will help you choose the right file-sharing solution for your needs.

2. Choose a secure file-sharing platform :

Choose a reputable, secure file-sharing platform. Look for features such as encryption of data in transit and at rest, granular access controls, security audits and malware protection measures. Also make sure the platform complies with current regulations, such as the RGPD.

3. Manage access rights :

Grant appropriate access rights to users to limit file visibility and modification. Implement authorization controls based on the roles and responsibilities of each user, so that only authorized people can access sensitive files.

4. Encourage the use of strong passwords:

Make it standard practice to create strong passwords for file-sharing accounts. Strong passwords should be a mix of letters, numbers and special characters, and it's a good idea to change them regularly. In addition, consider multi-factor authentication for enhanced security.

5. Raise employee safety awareness:

Security awareness is essential to protect shared files. Train your employees in security best practices, such as verifying recipients before sharing files, identifying phishing attempts and managing passwords securely. Encourage caution when sharing files outside the company network.

6. Make regular backups :

Don't forget to regularly back up important shared files. Backups enable data to be recovered in the event of loss, system failure or cyber-attack. Make sure your backups are stored securely, and test their restoration regularly.

7. Monitor file-sharing activity:

Set up a monitoring system to detect any suspicious or unauthorized activity linked to file sharing. Tools for monitoring activity logs and reports can help to quickly identify potential security breaches and take appropriate action.

Migrate safely to the cloud with our best practices

File sharing is a common business practice, but security should never be overlooked. By following these tips, you can minimize risks and protect your company's sensitive data when sharing files. Make sure you choose a secure platform, manage access rights, raise employee awareness and actively monitor file-sharing activities to keep your business information safe.